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Form can also be found in Files and Documents for printable version.         

RM OF ARMSTRONG

 

MUNICIPAL GRANT 2017

APPLICATION FORM

 

Purpose

 

To provide financial support to projects that enhance the Armstrong community and the quality of life to its residents.

 

Grant Application Categories

 

Community Enhancement Grants are for organizations requesting under $5000 to assist with execution of a one-time special event or project. Preference will be given to activities of a cultural nature, that are community enriching, or that are for public enjoyment. Requests for $500 or less only require the budget portion of the application to be filled out. Requests between $500 and $5,000 must be accompanied by a copy of your organization’s most current financial report and other sources of revenue.

 

Major Projects Grants are for community organizations requesting funding of $5,000 or more to offset costs related to infrastructure development, beautification, environment sustainability and other major activities. If your organization has a member appointed by the RM your organization must have a financial audit completed at your expense. This is required if you are both requesting $5,000 or more and have RM representation.

 

Operations & Annual Support Grants are for community organizations requesting support for such things as donations to annual charitable events, or assistance with other operational expenses. Requests for $500 or less only require the budget portion of the application to be filled out. Requests between $500 and $5,000 must be accompanied by a copy of your organization’s most current financial report and other sources of revenue.

 

Criteria

To be eligible for grants from the RM, all of the following conditions must be met:

  • Applicants must be non-profit organizations.

  • Funding requests must be made by one of the three grant application categories that best reflects your organizations needs.

  • Applications must be made by the deadline posted each year.

  • In special circumstances the Council has the discretion to consider a grant application at anytime.

  • Organizations must have been in existence at least one year, have and organizational plan, and operate on a firm financial basis with complete and accurate financial records. Organizations must complete an annual budget and may issue and annual financial report that is available to the public.

  • Organizations must be governed by a duly constituted volunteer board of directors that assumes accountability to the community and meets at least annually. Citizen board members must serve without remuneration.

  • Funding requests over $500 must outline a complete budget and an annual financial statement, including cash in bank accounts. Annual budgets must include any revenue sources from other organizations or levels of government.

  • Grants will not be available to organizations that exist primarily to support political purposes.

  • Funding will not be provided for accumulated deficits or funding shortfalls. Financial assistance consideration is based only on budget revenues and expenditures in the year for which the assistance is requested.

     

    Definitions

     

    Event             An event occurring in the RM that is held for the fun and enjoyment of residents and visitors. Events may focus on a specific target audience but must also appeal to the public at large.

     

    Non-profit/Community Service An organization, whether or not incorporated, whose entire

    resources are devoted to education, health, culture, charity, or any other non-profit purpose and provides a service that directly benefits the residents of the RM. The members, contributors and other resource providers do not receive any financial return directly from the organization.

     

    Major Project To purchase/preserve/restore buildings, grounds or equipment that will beautify the

    community or enhance the quality of life in the RM through environmental stewardship, recreation, arts, culture, heritage, tourism, or social programs.

     

    Level of Assistance and Allocation Process

     

Council will review grant applications and a list of applicants will be recommended for inclusion in the annual budget process. All applicants will be notified on or before May 15th if their application has been successful and will be included in the Municipal Budget.

 

Grants may be approved in a lesser amount than that requested, or approval may be given for only a specific portion of the amount requested.

 

Evaluation of Grant Requests

 

Criteria used to evaluate the merits of grant requests may include:

Need / Practicality

Organization’s ability to effectively use funds for community benefit

Organization’s operating costs

Available financial contribution by organization

Grant request made by other organizations for purposes similar in nature

Availability of municipal funds.

 

Payments of Grants

Payment of approved grants under $500 (or for grant requests where a project has already been completed), will be made upon approval of the Municipal Financial Plan. When a grant is over $500 has been approved, payment is made only when commencement or completion confirmation is received.

 

GRANT APPLICATION CATERGORY

 

__________________________________________________________

 

AMOUNT REQUESTING   $___________________

 

 

ORGANIZATION NAME & MAILING ADDRESS

 

 

 

CHAIRPERSON/PRESIDENT

 

 

PRIMARY CONTACT PERSON

 

 

EMAIL

 

 

PHONE NUMBER

 

 

FAX NUMBER

 

 

REGISTERED CHARITY NUMBER (IF APPLICABLE)

 

 

HAVE YOUR RECIEVED FUNDING FROM US IN THE PAST?  YES ______NO_______

 

IF YES, BREIFLY EXPLAIN

 

 

 

DESCRIBE THE PURPOSE OF THE GRANT FUNDS BEING REQUESTED

 

 

 

 

 

 

 

 

 

 

If requested amount is less than $500, a copy of the most recent financial statement(s) is not required. Only the budget section need to be filled out. If amount requested is over $500, both are required. Statements Attached Yes______No_____

 

BUDGET

 

Please provide detailed information with respect to anticipated revenue and expenses (include all monies received or receivable from other sources)

 

REVENUE/ASSETS

 

ORGANIZATIONAL CONTRIBUTION =______________________

 

OTHER FINANCIAL RESOURCES:

 

______________________________=______________________

 

______________________________=______________________

 

 

______________________________=______________________

 

TOTAL REVENUE/ASSETS:                ______________________

 

 

 

EXPENSES

 

PROJECT EXPENSES:

 

______________________________=______________________

 

______________________________=______________________

 

 

______________________________=______________________

 

TOTAL EXPENSES :                             ______________________

 

 

TOTAL REQUESTED:_______________________

 

 

Other Information/Comments:

 

 

 

 

 

 

 

 

 

 

 

 

I certify that, to the best of my knowledge, the information provided on this application is accurate, complete and is endorsed by the organization identified on this form.

 

 

 

_______________________________               _________________________________________

                        Date                                                                                        Signature of Applicant

 

 

 

 

 

 

 

OFFICE USE ONLY

AMOUNT APPROVED TO MUNICIPAL BUDGET PROCESS

 

 

DATE

 

 

APPROVING RESOLUTION NUMBER